Fraser Valley Grape Escape RONA MS Bike Tour Banking/Counting

Purpose

To assist in the counting/reconciliation of pledges collected.

Responsibilities

• Opening the pledge envelopes that are collected at the event, removing the cash & cheques, and reconciling the funds with the accompanying paperwork
• Checking for discrepancies and advising staff liaison

Skills & Experience required

• Reliable
• Detail-oriented
• Comfortable using an adding machine and basic math required to balance the numbers
• Cash handling experience an asset
• Ability to sit for extended periods of time

Training & Orientation

• Training from Staff Member responsible for this area at 7:30am Sat., June 5.  Check in starts @ 8am.

Time Commitment

• Sat., June 5 7:30am – 11am. 

Volunteer Benefits

• Breakfast and Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour Check in

Purpose

To register participants, accept pledge envelopes and ensure prize procedures are followed on event day.

Responsibilities

• Verify the pledge form and pledge envelope contents
• Determine participants eligibility for fundraising incentives and complete appropriate paperwork
• Allocate appropriate fundraising incentives and t-shirts to participants.

Skills & Experience required

• Reliable
• Previous customer service experience
• Cash handling experience
• Good written and communication skills
• Organized and is able to multi-task

• Experience in fundraising and/or events is an asset
• Good knowledge of multiple sclerosis

Training & Orientation

• Training from the Check in Coordinator at 7:30am Sat., June 5

Time Commitment

• Sat., June 5 7:30am – 10am

Volunteer Benefits

• Breakfast
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Dinner/Dance Tear Down/Clean up

Purpose

To assist with the tear down/clean up of West Langley Hall

Responsibilities

• Assist with the tear down of tables, chairs, banners, supplies
• Load supplies in vehicle to be transported by a staff person
• Table clearing/garbage collection

Skills & Experience required

• Reliable
• Can work independently and as part of a team
• Must have the physical ability to lift and carry heavy, bulky equipment, such as tables, chairs and boxes.

Training & Orientation

• Day of event briefing with Dinner/Dance Coordinator

Time Commitment

• Sat., June 5th 10pm – 12am

Volunteer Benefits

• Invite to enjoy dinner/dance at West Langley Hall Sat evening
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Dinner/Dance Set up

Purpose

To set up West Langley Hall for the dinner/dance Sat evening.

Responsibilities

• Assist with the set up of tables, chairs, banners etc.
• Unload and distribute supplies throughout hall as needed

Skills & Experience required

• Reliable
• Can work independently and as part of a team
• Must have the physical ability to lift and carry heavy, bulky equipment, such as tables, chairs and boxes.

Training & Orientation

• Day of event briefing with Dinner/Dance Coordinator

Time Commitment

• Sat., June 5 – late morning, early afternoon exact time TBD

Volunteer Benefits

• Invite to enjoy dinner/dance at West Langley Hall Sat evening
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Esape RONA MS Bike Tour
Dinner/Dance Drink Ticket Sales

Purpose

To sell pop, beer, and wine tickets to volunteers & cyclists at the Dinner/Dance at West Langley Hall

Responsibilities

• Sell drink tickets for pop, beer, and wine to cyclists, volunteers and guests at the dinner/dance
• Cash box and tickets to be supplied by Dinner/Dance Coordinator

Skills & Experience required

• Reliable and friendly
• Must be able to accurately handle cash
• Can work independently and as part of a team

Training & Orientation

• Day of event briefing with Dinner/Dance Coordinator

Time Commitment

• Sat., June .5th 6pm – 10pm

Volunteer Benefits

• Dinner
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Event Tear Down/Clean up

Purpose

To assist with the tear down/clean up of the areas used at the Sandman Hotel, Langley location.

Responsibilities

• Assist with the tear down of tables, chairs, banners, tents, supplies
• Load supplies in vehicle to be transported by a staff person
• Clean up to make sure area is clear of garbage

Skills & Experience required

• Reliable
• Can work independently and as part of a team
• Must have the physical ability to lift and carry heavy, bulky equipment, such as tables, chairs and boxes.

Training & Orientation

• Day of event briefing with Event Coordinator

Time Commitment

• Sun., June 6th 2pm – 4:30pm

Volunteer Benefits

• Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Finish Line Cheering Squad

Purpose

Host Finish Line and encourage and congratulate participants.

Responsibilities

• Help make sure that Finish Line is properly set up and decorated.
• Cheer participants as they return from the route and congratulate them on completing the event and supporting MS!
• Hand out promo items to every participant.

Skills & Experience required

• Reliable and enthusiastic
• Able to work independently and with a team

Training & Orientation

• Day of event briefing with Finish Line Coordinator

Time Commitment

• Sunday, June 6 12 noon to 3pm

Volunteer Benefits

• Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Food Service - Breakfast

Purpose

To assist in the successful service of breakfast to Bike participants.

Responsibilities

• Set up  and prepare coffee, tea and hot chocolate (optional).
• Van Houtte likely is OK to do the above on their own but offer assistance
• Set up water stations with water cups.
• Cut up fruit and lay out on trays.
• Prepare breakfast food and lay out on trays.
• Check on supplies continuously and clean away any litter.
• Help clean up food area at conclusion of event.

Skills & Experience required

• Reliable
• Able to work independently and with a team
• Food Safe certificate is considered an asset

Training & Orientation

• Training as required by Food Coordinator

Time Commitment

• Sat., June 5 7:30am – 10am

Volunteer Benefits

• Breakfast
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Lunch Preparation – Day 2

Purpose

Prepare sandwiches for participant’s lunch at Krause Berry Farms

Responsibilities

• Under the direction of Krause Berry Farm Staff, prepare sandwiches for participant’s lunch
• Introduce yourself and your team to the Krause Berry staff
• Follow food safe practices
• Set up and clean up of prep area

Skills & Experience required

• Reliable
• Able to work independently and with a team
• Must be able to stand for an extended period of time

Training & Orientation

• Training as required by Krause Berry Farm staff person

Time Commitment

• Sun., June 6 9:30am  – 1pm

Volunteer Benefits

• Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Lunch Site Set Up – Day 1

Purpose

Assist caterers to ensure the catered lunch is set up and the area remains clean and tidy

Responsibilities

• Assist caterers to ensure the catered lunch is set up
• ensure the area remains clean and tidy
• restock the tables as required
• Follow food safe practices
• Assist with set up and clean up of prep area

Skills & Experience required

• Reliable
• Able to work independently and with a team
• Must be able to stand for an extended period of time

Training & Orientation

• Training as required by Krause Berry Farm staff person

Time Commitment

• Sat., June 5 10:30am  – 1:30pm

Volunteer Benefits

• Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Lunch Stop Participant Count – Day 1

Purpose

Ensure all participants are accounted for as they stop to have lunch

Responsibilities

• As participants arrive at the lunch stop, please diligently check off their numbers from the list provided as they arrive.
• Call Event Coordinator if someone is missing.
• As we will not know until event day of “last minute cancellation or no shows”, the Check in Coordinator will call and inform you of absentee or additional cyclists so that you can scratch/add them to your list.

Skills & Experience required

• Reliable and detail oriented
• Able to work independently and with a team

Training & Orientation

• Training as required by staff person

Time Commitment

• Sat., June 5 11:30am  – 3pm

Volunteer Benefits

• Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Lunch Stop Participant Count – Day 2

Purpose

Ensure all participants are accounted for as they stop to have lunch

Responsibilities

• As participants arrive at the lunch stop, please diligently check off their numbers from the list provided as they arrive.
• Call Event Coordinator if someone is missing.
• As we will not know until event day of “last minute cancellation or no shows”, the Check in Coordinator will call and inform you of absentee or additional cyclists so that you can scratch/add them to your list.

Skills & Experience required

• Reliable and detail oriented
• Able to work independently and with a team

Training & Orientation

• Training as required by staff person

Time Commitment

• Sun., June 6 10am  – 1pm

Volunteer Benefits

• Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Money Runner

Purpose

To take the money collected by the check in volunteer to the counting room.

Responsibilities

• Collect the pledge envelopes from Check in Volunteer and bring to the Counting Room in a timely and efficient manner

Skills & Experience required

• Reliable
• Previous cash handling experience
• Able to work independently and as part of a team
• Ability to stand for extended periods of time

Training & Orientation

• Training from the Check in Coordinator at 7:30am Sat., June 5.  Check in starts @ 8am.

Time Commitment

• Sat., June 5 7:30am – 10am

Volunteer Benefits

• Breakfast
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Photographer

Purpose

Photograph the event with the help of one assistant.

Responsibilities

• Photograph teams at TeamMS Tent while assistant checks teams off list to make sure all teams have been photographed.
• Photograph participants at Start - Finish line right before and as they take off on the route.
• Take photos of site to document setup.
• Photograph any VIPs or individuals giving speeches or accepting awards.
• Photograph participants at Start - Finish line as they return from the route.
• Take general event photos of participants and volunteers during and after lunch.
• Responsible for securing signed permission from your subjects
• Submit all photos on CD to the MS Society at original file size the week following the event.

Skills & Experience required

• Reliable, efficient, outgoing
• Previous photography experience desired
• Ability to stand for extended periods of time

Training & Orientation

• Training as required by Communications Manager

Time Commitment

• Sat., June 5 7:30am – 12noon, Sun., June 6 12noon – 3pm

Volunteer Benefits

• Photos you submit to the MS Society may also be considered for use in our publications.
• Breakfast & Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Photographer’ s Assistant

Purpose

Assist the Photographer in taking the TEAM MS group photos

Responsibilities

• Arrange teams into a group photo position to have their picture taken
• If teams have personal cameras take the group photo for the team with those personal cameras
• Responsible for securing signed permission from your subjects
• Assist the Photographer as needed

Skills & Experience required

• Reliable and outgoing
• Previous photography experience desired
• Ability to stand for extended periods of time

Training & Orientation

• Training as required by Communications Manager

Time Commitment

• Sat., June 5 7:30am – 10am

Volunteer Benefits

• Breakfast
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Rest Stop Attendant

Purpose

Hand out refreshments to participants at designated rest stop along the route.

Responsibilities

• Put up signs to identify rest stop.
• Decorate rest stop with balloons.
• Set up water coolers and cups.
• Set out snacks.
• Provide moral support to the participants – cheer them on!
• Monitor supplies and contact Rest Stop Coordinator for additional supplies before you run out.
• Prepare to leave when sweep vehicle tells you to (not before please).
• Clean your rest stop and pick up all garbage.
• Introduce yourself to the winery or location staff upon arrival.

Skills & Experience required

• Reliable and enthusiastic
• Able to work independently and with a team

Training & Orientation

• Day of event briefing with Rest Stop Coordinator

Time Commitment

• Various 3 hour shifts are available at wineries along the route on Sat., June 5th and Sun., June 6th.

Volunteer Benefits

• Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Route Marshal

Purpose

Provide encouragement to participants along the route at designated areas.

Responsibilities

• Alert participants of heavy traffic areas, hazards or changes on the route. Be careful not to stop participants in an unsafe location.
•  If needed, alert traffic that participants are crossing intersections. We do not want to anger or alarm drivers. Just encourage them to drive with caution and at no time should a route marshal attempt to stop oncoming traffic. We are not authorized to do so.
•  Remind cyclists, when needed, of the rules of the road:
• All riders must ride in single file
• Riders must obey traffic signals and stop signs

• Report any minor first aid problems or cyclists needing bike repairs to Tour Leaders or Motorcycle Brigade

•  Keep the participants’ morale up! Cheer them on! They need your encouragement!
•  Stay at location until the Route Coordinator tells you to depart. If you need a ride back to the site, tell the Route Coordinator and he/she will take you back.
•  Pick up any garbage before leaving your location and bring back to the site.

Skills & Experience required

• Reliable
• Able to work independently or with another person
• Ability to stand for extended periods of time

Training & Orientation

• Day of event briefing with Route Coordinator

Time Commitment

• Various 4hour shifts available on both Sat., June 5th (between 9:30am-3pm) and Sun., June 6th (between 8:30am-1pm)

Volunteer Benefits

• Snack
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Route Support

Purpose

To ensure that the Rest Stops are set up with the appropriate supplies and equipment and then taken down once all participants have been through.

Responsibilities

• Before event starts on Saturday and Sunday, ensure all signage is accurately placed along the route.

• Replace any signage that has been taken down from original placement

• Transport (in van provided) supply box, tables, chairs, tents and necessary equipment to all Rest Stops.

• Responsible for setting up/tearing down tables, chairs, tents etc. at Rest Stops.
• Report any minor first aid problems or cyclists needing bike repairs to Tour Leaders or Motorcycle Brigade
• Collect wine orders from wineries and return them to Sandman Hotel

• Pick up any garbage before leaving each location and bring back to the site.

Skills & Experience required

• Valid BC Driver’s license
• Reliable
• Able to work as a team
• Must have the physical ability to lift and carry heavy, bulky equipment, such as tents, tables, chairs and boxes.

Training & Orientation

• Day of event briefing with Route Coordinator

Time Commitment

• Sat., June 5th 8:30am – 3pm and Sun., June 6th 8:30am – 3pm

Volunteer Benefits

• Breakfast and lunch
• Invite to enjoy dinner/dance at West Langley Hall Sat evening
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Team MS

Purpose

You are responsible for welcoming Team MS team captains & team members; handing out team captain gifts; facilitating team photos; giving out Team MS tattoos; making the Team MS area fun & welcoming.

Responsibilities

• The following 2 things should have already been done before participants get to the Team MS table, but if they have not already done so then remind all team captains & members to:
• Drop off their bikes at the bike rack
• Check-in at the check-in area.
• Hand out team captain gifts to teams only.  Encourage teams to enter draws and contests
• Hand out Team MS stickers & tattoos.
• Other promotional duties as assigned
• Instruct team captains to assemble their team at their Team MS Tent, and when ready the team captain should come back to the Team MS table to notify a volunteer that the team is ready for their team photo.  . 
• Answer general questions about the Bike Tour.  Please refer to the schedule of events document & the route maps that will be posted at the Team MS table.

Skills & Experience required

• Reliable
• Outgoing, proactive and comfortable approaching participants
• Able to work independently and with a team
• Previous customer service experience

• Experience in fundraising and/or events is an asset

Training & Orientation

• Training from the Team MS Coordinator at 7:30am Sat., June 5

Time Commitment

• Sat., June 5 7:30am – 10am

Volunteer Benefits

• Breakfast
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Tour Leader

Purpose

To cycle with participants, providing guidance along the route and ensure that all cyclists exercise safe cycling practices.

Responsibilities

• You will need to have a cell phone and if possible a basic repair kit with a pump.
• Ensure that all cyclists exercise safe cycling practices including wearing a helmet and stopping at lights and stop signs.
• Wear safety vest for easy identification
• Familiarize yourself with the route and the location of the Rest Stops
• Safety is the key to the success of this event so please talk to your Cyclists and stress safety!!
• If you witness any minor first aid problems or cyclists needing bike repairs please contact the Event Coordinator.

Skills & Experience required

• Reliable
• Exceptional cyclist
• The confidence to lead a group of cyclists
• Ability to do very basic bike repairs
• Good at navigating road directions

Training & Orientation

• Day of event briefing with the Event Coordinator

Time Commitment

• Sat., June 5th 8am – 2pm & Sun., June 6th 8am – 2pm

Volunteer Benefits

• Breakfast and Lunch
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
T-shirt Runner

Purpose

To ensure participants get the correct t-shirt size.

Responsibilities

• Keep t-shirts neat and organized
• Distribute t-shirts to participants in a timely and efficient manner as directed by the Check in Volunteer

Skills & Experience required

• Reliable and organized
• Able to work independently and as part of a team
• Ability to stand for extended periods of time

Training & Orientation

• Training from the Check in Coordinator at 7:30am Sat., June 5. Check in starts @ 8am.

Time Commitment

• Sat., June 5 7:30am – 10am

Volunteer Benefits

• Breakfast
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Tune Up Table

Purpose

To help participants with completing their pledge envelopes and balancing their money amounts.

Responsibilities

• Supply and have participant fill out pledge envelope and provide assistance when needed
• Ensure pledge envelope is complete with required information
• Direct participant to Check in area to hand in once above steps complete

Skills & Experience required

• Reliable
• Previous customer service experience
• Cash handling experience
• Good written and communication skills
• Able to work independently and as part of a team

Training & Orientation

• Training from the Check in Coordinator at 7:30am Sat., June 5.  Check in starts @ 8am.

Time Commitment

• Sat., June 5 7:30am – 10am

Volunteer Benefits

• Breakfast
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission

Fraser Valley Grape Escape RONA MS Bike Tour
Volunteer Check in

Purpose

To check in volunteers and answer any questions they may have.

Responsibilities

• When volunteer arrives please check off name on master list
• Make sure that everyone has handed in a Volunteer Application form. 
• Hand out volunteer t-shirt and yellow sticker name tag.  Initial master list that they received a t-shirt.
• Provide volunteer with their assignment and direct them to the designated area.

Skills & Experience required

• Reliable and outgoing
• Organized
• Able to work independently and with a team

• Experience in fundraising and/or events is an asset

Training & Orientation

• Training from the Coordinator of Volunteers at 7:30am Sat., June 5.

Time Commitment

• Sat., June 5 7:30am – 10am

Volunteer Benefits

• Breakfast
• Volunteer gift
• Reference letter with hours volunteered
• Be part of the MS Society Volunteer program which helps in fulfilling our mission